Job Description 7: Production Manager/Print Buyer

The primary responsibility of the Production Manager (PM), or Print Buyer, is to ensure scheduling, production and on-time delivery of all agency creative, including merchandise and other promotional items.

Internally, s/he collaborates with creative directors, art directors and graphic designers, as well as members of the account service team and traffic department. S/he also works closely with a variety of external suppliers.

The PM reports directly to the Creative Director (CD).


• Attends daily (or weekly) production meeting; leads meeting (if required)

• Checks initial input for accuracy and requests additional information (if needed)

• Meets with account service and creative teams to ensure consistency across all media forms

• Possesses a working knowledge of design and printing technologies

• Collaborates with creative team regarding project specifications (e.g. colors, dimensions, etc.)

• Alerts account service, CD and Traffic Manager if deadlines cannot be met

• Obtains detailed estimates from a variety of vendors; ideally, three per project

• Maintains up-to-date contact information for all vendors

• Maintains and develops strong vendor relationships

• Calculates all in-house, external printing charges

• Obtains best possible delivery dates for all agency projects

Proofreads all materials before vendor distribution (i.e. copy/layouts/production art)

• Assists Office Manager in ordering internal supplies (e.g. paper, printer ink, etc.)

• Issues Purchase Orders for all printing-related expenses

• Attends vendor press checks (as necessary) and ensures high quality of materials

• Obtains sequential sign-off on all proofs moving in and out of the agency

• Delivers creative materials as instructed by account service team

• Submits a daily Time Sheet detailing work execution

• Reviews vendor invoices, including shipping receipts, and resolves billing discrepancies

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